Board Elected Positions
President:
Set Agendas, run meetings, coordinate projects, acts as liaison with director, oversee band trips, over see social/sunshine committees. Become Past President when term is done. Past President assists Presidents as needed.
Vice President:
Runs meetings in the absence of the President. Oversees publicity, which includes writing and submitting newspaper articles, communicating information to cable and radio stations and posters.
Secretary:
Record meeting minutes and distribute to board members, keep updated records of all current band members, update band handbook as needed, print and distribute band rosters and handbooks to band members who do not have internet access, takes attendance at each rehearsal, prints a spring and fall rehearsal schedule and mail to band members who do not have internet access, assist in tasks requiring a list of band members, assist in communications with band members at director's request.
Treasurer:
Record and deposit monies, issues checks, maintain receipts for expenses, report expenditures to the board for approval, reconcile band statement, prepare yearly reports for the board, IRS financial documents, and keep checking accounts signatures up to date, gather board input and gain approval for a yearly budget and financial plan.
Two Band members "at large":
Attends board meetings will be voting members.
Appointed Positions:
Librarian:
Distribute and collect band music.
Band manager:
Coordinate the setup of band room before and after rehearsals. Coordinate the setup of chairs, clothespins, windscreens, band banner, and other equipment before and after concerts as well as loading and unloading crews. Take care of orders for band shirts, folders and other miscellaneous equipment. Serve as school liaison, date for the calendar with activities office, coordinate with Arrowhead South Campus custodians to get doors unlocked, arrange for use of truck for equipment. Communicate with Arrowhead band director, coordinate Hartland 4th of July Parade.
Assistant Band Manager:
Help band manager with above duties.
Director:
Choose music, conduct rehearsals and concerts, develop rehearsal schedule, oversee section leaders, select concert site and dates, and develop band trips.
Assistant Director:
Conducts band rehearsals and concerts in the absence of the director. Attends as many rehearsals as possible. Conducts at least one piece of music per concert.
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Rehearsal Dates
Attendance
The quality of our performance is dependent on regular attendance at rehearsals. All musicians must attend 75% of the season's rehearsal unless otherwise approved by the director. Absences should be communicated in advance to your section leaders. Section leader's absence should be communicated in advance to the director.
Concert Dress
The summer season performances are held outdoors and subject to changing weather. All members are to wear their blue band shirt and black pants and black sandals or shoes. Women may wear medium length black skirts. No shorts except for parades. Our holiday concert attire is mid calf or longer black dress/skirts or black slacks with a black blouse and black shoes for women. Men should wear long sleeved white shirt, black jacket, black tie, black pants, black shoes and socks.
Rehearsal Info
Rehearsals provide the band an opportunity to rehearse as a large group and in smaller sectionals. Sectionals will be held approximately once per month and will be lead by the section leader. Section leaders will be determined by the consensus within each section and approval by the director. The section leader must be diplomatic and reasonable as he/she oversees the individuals in their sections. Also, a musical background would be beneficial to direct the sectional rehearsals. Individuals should first contact their section leader with problems, concerns, questions and suggestions. Any problems or concerns that cannot be solved by the section leader can then be brought to the attention of the director. Section leaders will report to/from the band's directors as needed. A "phone call tree" led by your section leader will be used as a means to communicate with the band at large. It is our expectation that all band members participate in both group rehearsals and sections to strive for the highest quality of musicianship.
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